Coordinator
1. Represent GJIHC at the BIHA, EIHA and Conference working groups
2. Provide the Executive Committee with a summary account of discussion at BIHA,
EIHA and Conference working groups
3. With the agreement of the Executive Committee, appoint coaches and managers
4. Coordinate the operation and administration of teams within the club,
disseminating best practice
5. Allocate all home ice slots to teams
6. Arrange league fixtures for all teams
7. Book referees for home fixtures
8. Notify Spectrum of home ice fixtures and timings for ice cuts etc
9. Complete all club registrations with the EIHA and BIHA
10. Liaise with the Flames regarding Junior matters
11. Book any additional Spectrum facilities required by Club
12. Ensure an adequate supply of consumables (pucks, game-sheets, goal judge
forms etc)
13. Arrange for replacement of club equipment and team kit when needed
14. Liaise with team managers and coaches in arranging challenge games and
tournament participation
Secretary
1. Ensure members of the Executive Committee are given notice of meetings and
necessary documents
2. Maintain and publicise an Events Calendar/Diary
3. Draw up agenda for meetings of the Executive Committee, in liaison with
Committee members
4. Produce and distribute minutes of meetings of the Executive Committee
5. Maintain an archive of management documents and brief new managers as
required
6. Ensure adequate communication within the Club as a whole, including
publication of Newsletters when needed
7. Assist the Coordinator and Treasurer in the execution of their duties
Treasurer
1. Maintain accurate records of club income and expenditure
2. Provide regular reports for Executive Committee including details of
non-payments
3. Produce financial statement for club members at end of season meeting
4. Advise Executive Committee regarding budget for next season and recommend
amount for club fees
5. Provide adequate cash floats for individual teams for match-officials’ fees
and pettycash items
6. Control the assets of the club
7. Produce summary profit & loss account for special events
8. Implement financial controls
9. Ensure in liaison with team managers that subscriptions and other sums of
money owed to the Club are promptly paid
10. Pay promptly any invoices correctly submitted to the Club for payment
Team Manager
1. Hold regular meetings with parents. Establish, in conjunction with the team
coach, aims for the team at the beginning of the season and update as necessary
2. Keep up to date records of all players and ensure that the Codes of Conduct
for Players and Parents , Player Information Sheets and Parental Consent Forms
are completed and signed.
3. Keep players, parents (for U10/U12/U14) and team coach(es) informed of
training schedules
4. Keep Coordinator informed of all away games
5. Notify team members, coaches and parents of games
6. Assist the team coach in the selection of the team for games
7. Organise match day home and away. Include transport, supervisory and
accommodation arrangements as needed
8. Ensure game sheets are correctly completed and forwarded promptly to the
responsible EIHA official
9. Maintain a list of all prospective new members, and dates of tryouts and
outcomes
10. Represent interests of the team at meetings of club officials
11. Ensure club rules and policies are followed by players and parents. Bring
repeated infringements of rules to the attention of the Coordinator or other
club official
12. Draw the attention of team coaches to any infringement of club rules or
policies that they commit. Liaise with Head Coach and/or Coordinator if
infringements are repeated.
13. Supervise team in the dressing room for training sessions and at home and
away games (jointly with coach)
14. Ensure that players are fully kitted for all ice sessions
15. Be responsible for safe keeping of team shirts and ensuring that shirts are
available for games
16. Plan and organise end of season assessments for all team members
17. Liaise with manager of other age groups before players are asked to
train/play up
18. Liaise with coach and Coordinator in arranging challenge games and
tournament participation
19. Ensure match reports are sent promptly to Powerplay and to Guildford Flames
20. Propose to Executive Committee the appointment of assistants
Team Coach
1. Attend all training sessions as agreed
2. Ensure that team manager is aware of any absence
3. Plan a coaching programme to meet the needs of the whole team
4. Work with individual players on areas identified as requiring attention
through assessments or advise on other remedial action
5. Plan end of season assessments
6. Liaise with coaches of other age groups to provide continuity for players
moving between age groups
7. Enforce club rules and policies as appropriate while players are on the ice
or (in conjunction with team manager) in the dressing room. Bring infringements
of rules to the attention of the manager, Ccoordinator or other club official
8. Select players for club games and tournaments and inform manager
9. Select players for regional and national trials
10. Act as bench coach for games/tournaments or provide alternative. Select
bench assistants
11. Establish, in conjunction with the team manager, the aims for the team at
the beginning of the season and update as necessary
12. Liaise with team manager and Coordinator in arranging challenge games and
tournament participation
13. Seek to improve qualifications through attendance at appropriate courses
